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Personal Assistant/Senior Administrator

 

Job Description

Personal Assistant/Senior Administrator

 

 

“Exciting new role for experienced and organised administrator or secretary to support COO of high growth financial services business.”

 

£30-35000 + Bonus + Benefits

 

East Midlands

 

Commutable from Northamptonshire, Oxfordshire, Leicestershire, Bedfordshire, Buckinghamshire, Cambridgeshire, Warwickshire, North Hertfordshire

 

Are you exceptionally organized with a strong attention to detail? Do you thrive in a fast-paced environment where your support and efficiency are valued? Would you like to work for a dynamic COO within a high growth business? If so, we have an exciting opportunity for you!

 

Our client is seeking a skilled PA/Senior Administrator to join their team and provide invaluable support to their COO. With a reputation for delivering an outstanding, responsive, compliant, and professional service to its B2B clients, they are seeking a dedicated person who is currently undertaking a role which requires excellent organisational and planning skills, strong administration capabilities and excellent presentation to play a key role in its continued success and growth.

 

As the PA/Senior Administrator, you will play a crucial role in ensuring seamless operations, supporting the COO in their day-to-day tasks. You will be managing a busy schedule,

 

  • coordinating and booking meetings both for their business and personal schedule and commitments,
  • acting as their right-hand person ensuring that they seamlessly transition from one meeting to the next,
  • ensuring that they have all the relevant documentation for their meetings as well refreshments throughout the day,
  • email/correspondence management – drafting email responses, flagging important emails and obtaining directions for action as applicable.
  • greeting visitors at reception when they arrive for meetings with the COO.
  • working cross functionally with other PA’s and senior management to ensure tasks are completed on key strategic projects.
  • minute taking at executive meetings, highlighting and following through on agreed action points to ensure delivery.
  • handling confidential matters with the utmost discretion.

 

You will have previous experience working as in a similar senior administrative role, preferably within a financial service, legal, insurance, estate agency or other regulated business. Proficiency in using office productivity tools such as Microsoft office suite is an advantage.

 

You will be adept at prioritizing conflicting responsibilities and needs, helping the COO apply their time and resources effectively. 

 

Your administrative skills will be exceptional. Your verbal and written communication skills will be impeccable, with excellent grammar as you will assist in taking minutes, composing, and preparing letters, contracts, and other documentation.

 

You will be calm, confident, discreet, and diplomatic and will be comfortable operating with the main executive board and senior leadership across sales, finance, regulatory compliance, and risk. 

 

A key part of the role will be to support, plan and coordinate business growth projects and initiatives. You will therefore be confident liaising cross functionally to assist with project progress, action tracking, and emerging issues so that you can regularly update the COO, enabling them to make informed decisions.

 

A good standard of education to at least A levels/equivalent would be highly advantageous. Relevant qualifications in Business administration, Finance or Paralegal or a related field, would be appreciated. Knowledge of HR functions and processes is advantageous.

 

This is a full-time role, Monday to Friday and office based. Hybrid working is currently not available.

 

Don't miss out on this excellent opportunity to become an integral part of a growing financial services business. Apply now and take the next step in your career as a PA/Senior Administrator. Email your CV to quoting reference LX 1518682

 

 

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